Erasmus+ Outgoing Study Mobility

Each candidate must submit a completed and signed UL application form for Erasmus+ studies to the faculty coordinator.  

The list of candidates approved by the faculty, together with the application forms, is sent to the International Mobility Unit of the UL Department for International Cooperation  (SSD SMN), which will nominate the student to the selected partner university.

Important! Nomination does not guarantee participation in Erasmus+ study mobility. After nomination, the student must receive an e-mail from the partner university coordinator with instructions on the exchange student application procedure.

After nomination, the partner university coordinator will contact the student and send instructions on the exchange student application procedure. Students can explore the website of the respective university in advance, as sometimes the nomination and application deadlines are close to each other.

Important! Application documents may vary between different foreign universities.  Only those documents required by the selected partner university should be prepared.

The most commonly required application documents are as follows:

• Application form

It is recommended to fill in the partner university's application form on a computer, without using special Latvian characters. It is recommended to sign the form by hand and submit it in scanned form (PDF format).

LU Erasmus+ code - LV RIGA01    

Signatures - Student signature; Departmental Coordinator - coordinator of the relevant LU faculty; Institutional Coordinator - SSD Director Baiba Pētersone, please contact the External Relations Coordinator of the International Mobility Unit, Anita Krastiņa, anita.krastina@lu.lv

Home address - full address must be provided, including postal code (LV-...)

Phone number - LR international code +371-.... must be provided

Students must check that their signature is on all forms where it is required and remember that they must sign their completed forms first, only then can the relevant coordinators sign them. 

•  Transcript of Records in English

Transcripts must be requested from the faculty administrator of your study program. If course descriptions are not required, there is no need to order and submit them. The completed transcript of records can be obtained within 2 to 3 working days at the LU Student Service (Raiņa bulv. 19, Information Center).  

First-semester master's program students and doctoral students may attach a copy of their bachelor's or master's diploma supplement in English instead of a transcript of records. The document can be ordered and obtained at the LU Student Service (Raiņa bulvāris 19, Information Center).  

• Learning Agreement

Students must complete a tripartite Learning Agreement (European Commission's Learning Agreement Student mobility for Studies form (LA)), which is one of the most important mobility documents. The Learning Agreement (LA) is completed before the start of the study mobility period.  

LU and many other LU partner universities are switching to the Online Learning Agreement (OLA) or digital version of the study agreement. If possible, students are encouraged to complete the LA in digital format instead of a paper format agreement.

The study agreement must be coordinated with the director of your LU study program. When creating the document on the OLA platform, the director of the study program must be indicated as the Sending Responsible Person - the person who signs the document on behalf of LU. 

The signed LA is submitted to the partner university in accordance with the university's established procedure - OLA platform, attached to the application documents or sent by e-mail to the partner university coordinator. The coordinator signs the document in the section Receiving Institution Responsible person's signature. If the Learning Agreement is not required together with other application documents, it must be prepared within the deadline specified by the partner university.

Important! If the LA document is prepared in paper form, it must be signed by hand and submitted to the partner university in scanned form (PDF). Sometimes partner universities have their own LA forms. If the content of the form does not differ, then you may also fill in that form, but if it does differ, it is recommended to fill in both forms. 

The LA document must be agreed upon and signed by all three parties no later than two months before the start of mobility. The document must be sent to SSD SMN anita.krastina@lu.lv

• Certificate of foreign language proficiency

A certificate (diploma, statement) confirming the level of foreign language proficiency required for studies at the selected partner university.  

Some universities require international language proficiency certificates (e.g., TOEFL, Test DaF, etc.) with a minimum score. If the student cannot submit such a certificate, the university may refuse participation.

If a student does not have documents certifying their foreign language proficiency or the opportunity to assess whether their level has improved, they can contact the LU HZF Language School, take the necessary tests, and receive certification of their language proficiency level. 

• Application for Accommodation

Students should find out in advance whether the chosen partner university offers the possibility to reserve a place in student accommodation. (on the university's website; in the information sent about the application procedure)

If you apply for dormitory accommodation via the partner university's website or another online platform, it is advisable to apply as early as possible, as  the number of places in dormitories is limited.  

If the application form for dormitories is in paper form, it must be carefully completed, accompanied by all the necessary documents (if required) and submitted to the partner university coordinator in the manner specified.  

Students should be aware that some universities reserve dormitory places for the entire semester, even if the actual period of stay at that university is shorter.

Students must be prepared to pay a deposit – a security deposit. Often, a place in a dormitory will not be reserved without a deposit transfer. If the deposit must be paid before receiving the Erasmus+ scholarship, students must make the transfer from their personal funds.  

Important! Some universities do not offer the option of reserving a place in a dormitory, or the rental prices for dormitories are very high. In such cases, it is worth looking at apartment rental prices, which may turn out to be much more affordable. 

• Other documents

For example: photographs for documents; a copy of your passport or ID card (the page with your photo and personal details); CV; motivation letter, EVAK card, copy of insurance policy, etc.  

Application documents must be submitted within the deadlines and in the manner specified by the partner university. Once the application documents have been submitted/sent, the student must receive a decision from the partner university on whether they have been accepted for exchange studies at the chosen university.  

Important! The response may arrive within a few days, weeks, or even several months.  Once the response has been received, the LU SSD SMN must be informed by sending the information to anita.krastina@lu.lv. 

• Wait for official confirmation of admission to the partner university (Letter of Acceptance)

After receiving and reviewing the application documents, which may take some time, the student will receive official confirmation of admission to the program (Letter of Acceptance). This confirmation can be sent to the student's home address, e-mail address, or SSD SMN.

Please note that most partner universities send official confirmation of admission only after the official application deadline. After receiving official confirmation, the student must forward it to SSD SMN, anita.krastina@lu.lv

If the partner university takes a long time to send confirmation of admission and does not respond to student emails, this must be reported to SSD SMN, anita.krastina@lu.lv.  

Students should familiarize themselves with the information on the partner university's website, which describes what students need to do before arrival and what documents they need to bring with them (Incoming Exchange Students).

If you have specific questions about your studies, residence in the country, etc., you can contact the coordinator at the partner university, but please note that the coordinators at partner universities may be very busy.

• Check your email regularly

During this period, it is very important to check your email every day so that you do not miss any important information and can respond to any messages you receive in a timely manner.

• Complete the formalities 

1) submit an application to the dean for studies abroad to the administrator/methodologist of your study program;

2) sign an Erasmus+ grant agreement;

3) register for the current semester in LUIS during the registration week;

4) pay the tuition fee for the current semester in accordance with the UL study agreement payment schedule. 
 

• SSD SNM, anita.krastina@lu.lv, must send a signed Certificate of Attendance (CA) confirming the start date of the study mobility. The document is signed by the Erasmus+ program coordinator of the partner university;
• If changes need to be made to the Learning Agreement document, they must be agreed with the director of the LU study program and the tripartite signed document must be sent to SSD SNM by e-mail to anita.krastina@lu.lv. If the original document has been signed in the OLA system, the changes are made and agreed upon electronically;
• In the middle of the semester, you must complete the Interim Report form, which you will receive by e-mail around the middle of the mobility period;
• If the originally planned study mobility period needs to be extended or shortened, SSD SMN, anita.krastina@lu.lv, must be informed at least one month before the official end date of the mobility period. 

• Within 30 calendar days after the end of the study mobility period, the student must submit a report to the European Commission. The invitation to submit the report will be sent electronically.
• Documents confirming the study period (Certificate of Attendance, Transcript of Records issued by the partner university, travel documents) must be sent to SSD SMN, anita.krastina@lu.lv.